BYLAWS OF THE CLEBURNE COUNTY SHOOTING CLUB, INC.
ARTICLE I – NAME
The name of this organization shall be the “Cleburne County Shooting Club, Inc.”
ARTICLE II – OBJECTIVE
The objective of this organization shall be the encouragement of shooting sports among members and guests with a view toward a better knowledge of the safe handling and proper care of firearms, as well as improved marksmanship. It shall be our further object and purpose to forward the development of youth education programs and emphasize those characteristics of honesty, good sportsmanship, self-discipline, team play and self-reliance, which are essentials of good sportsmanship and a foundation of true patriotism.
ARTICLE III – MEMBERSHIP
Any resident of the United States, who may legally own firearms may become a member of this organization upon approved application and on payment of the prescribed dues. All club members are encouraged to join the NRA, and the Arkansas State Rifle and Pistol Association.
NOTE: All adult and senior memberships purchased within the first 30 days of the formation of the club shall have “Charter Membership” status. These persons shall have priority and the first right of purchase should the club ever sell stock in the corporation.
ARTICLE IV – DUES / FEES
The membership year for the club will begin July 1 and end June 30 of the next calendar year.
A. Regular Membership: $125.00 per year. Applicable to those persons between 21 and 64 years of age.
B. Senior Membership: $75.00 per year. Applicable to those persons 65 years of age and older.
C. Law Enforcement Membership: $75.00 per year. Applicant must be a full time, paid member, or retired member of a recognized law enforcement agency.
D. Business / Organization Memberships: $75.00 per year per individual. A business or other organized group, e.g., churches, schools, clubs, etc., may apply for a business / organization membership for no less than 6 individuals. The business / organization shall have one vote per business / organization.
E. Guests: Any person not a member of the Cleburne County Shooting Club, Inc., is a guest. Guests must be accompanied at all times by a club member who will be responsible for the guest’s conduct while at the range.
Individual guests are limited to a maximum of 4 visits per membership year. Guests who are part of the member’s immediate family are not subject to this limitation.
Members shall have priority over guests for use of range facilities.
NOTE: Gate Code: Members are prohibited from providing the gate code to any non-member, including their guest, for any reason.
NOTE: A spouse of any member shall be accorded the same rights and privileges of the member. However, the voting privilege shall be limited to one vote per paid membership.
NOTE: Immediate family members are parents, grandparents, children, step-children, grandchildren, and siblings.
ARTICLE V – MEETINGS
A. Annual membership meetings shall take place on the first Monday of October in each year. Election of officers will be conducted at this meeting.
B. Special Meetings: A special meeting of the club may be held at any time upon the call of the President or the Board of Directors, or upon demand in writing by a member, stating the objective of the proposed meeting, and signed by not less than 20% of the members entitled to vote. Notice of the time, place and objective of any special meeting shall be given to all members in good standing by email, social media and the club website not less than seven days prior to the date of the special meeting. The place for the special meeting shall be fixed by the Board of Directors.
ARTICLE VI – BOARD OF DIRECTORS
A. The President, Vice-President, Secretary, Treasurer, Chief Range Officer, Pistol Director, Rifle Director, and Shotgun Director, acting together, shall constitute the Board of Directors. They shall be elected by a majority vote of the members in good standing at the annual meeting of the club. The term of office for each position shall be one year. Officers shall serve without compensation, except that they may be granted a complimentary membership for the year in which they serve.
B. A quorum of the Board of Directors shall consist of 50% of the elected officers.
C. The Board of Directors shall have general supervision and control of all activities of the club and may make agreements with other organizations and individuals to carry out the objectives of the club.
D. Meetings of the Board of Directors shall be held regularly at such time and place as the Board may determine.
ARTICLE VII – DUTIES OF BOARD OF DIRECTORS
A. President: The President shall preside at all meetings of the club and of the Board of Directors. He/she shall be a member ex officio of all regular and special committees and shall perform all such other duties as usually pertain to the office.
B. Vice President: The Vice President shall perform the duties of the President in his/her absence or at his/her request.
C. Secretary: The Secretary shall keep a true record of all meetings of the Board of Directors and of the club and shall keep and maintain the books and records of the club.
The Secretary shall prepare an Agenda for each annual meeting and each meeting of the Board of Directors.
The Secretary shall conduct such official correspondence for the club as requested by the Board of Directors.
D. Treasurer: The Treasurer shall have charge of all funds of the club and place them in such bank or banks as may be approved by the Board of Directors.
The Treasurer shall be responsible for paying all expenses and debts of the club from the club bank accounts and shall do so only by check or electronic funds transfer. He/she shall obtain approval of the Board of Directors prior to payment of any unusual, non-recurring, or other expenses not previously authorized by the Board of Directors.
He/she shall keep accurate account of all transactions and render a detailed report with vouchers at any meeting of the Board of Directors when requested. He/she will make detailed financial reports at the annual meeting. As a matter of internal financial controls, a member of the Board of Directors will meet regularly with the Treasurer to examine the bank accounts and financial records.
He/she shall provide adequate financial records to the Certified Public Accountant for the CPA’s preparation of Annual Returns of the club.
There will be a “two signature rule” in place for all financial transactions. The authorized signatures will be the Treasurer and either the President, Vice President, or Secretary.
All applications for membership shall be directed to the Treasurer. The Treasurer shall be responsible to maintain updated computerized membership records, issue membership dues renewal notices, and keep an ongoing accounting of annual dues payments.
The Treasurer may utilize the services of an Assistant who shall not be an officer but shall work under the direction of the Treasurer. He/she may be assigned tasks including, but not limited to, processing applications for membership, membership renewal, collecting and depositing dues payments, and issuing membership cards.
He/she shall be responsible for maintaining the club’s affiliation with the National Rifle Association.
The Treasurer shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the club by the National Rifle Association and the Secretary of State for Arkansas.
He/she shall notify the members of the Board of Directors of all meetings and shall notify the members of the annual and special meetings as required in Article V.
E. The Chief Range Officer shall ensure, in conjunction with all other officers, that club rules, with an emphasis on safety, are followed. In addition, the Chief Range Officer shall oversee the overall range condition and work with the Directors of the various shooting disciplines as necessary for the maintenance of the range and the furthering of the objectives of the club.
F. The Rifle, Pistol, and Shotgun Directors shall be the managers of their particular disciplines and be the spokesperson for that discipline in meetings with the Board of Directors. A Director may appoint various assistants for specific events or activities of groups or members in general.
G. In the event a Director is unable to serve, the Board of Directors shall appoint a person to the vacant office.
ARTICLE VIII – SUSPENSION OR EXPULSION
A. Any member may be suspended or expelled from the club for any cause deemed sufficient by the Board of Directors by a two-thirds affirmative vote of the members of the Board present at any Board of Directors meeting. No vote on suspension or expulsion may be taken unless at least 15 days’ notice in writing shall have been given to the member of the charges preferred and of the time and place of the meeting of the Board of Directors at which such charges will be considered. At such meeting the accused member will be accorded a full hearing.
B. Any Director may be removed by a two-thirds vote of the members in good standing present at any special meeting of the Club called for this purpose. No vote on suspension or removal from office may be taken unless at least 15 days’ notice in writing shall have been given to the Director of the reasons for his/her removal and of the time and place of the special meeting at which said vote on his/her removal is to be taken. At such meeting, the Director shall be given a full hearing.
C. Charges against any Director or member may be preferred by any member in good standing. They shall be in writing, clearly stating the facts relied upon and accompanied by all affidavits or exhibits, which will be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Board of Directors to hear the charges. The Secretary will give at least 15 days’ notice of the meeting to each member of the Board of Directors, to the accuser and the accused via email, to include a true copy of the charges and of the supporting affidavits and exhibits. In addition, the accused shall be provided a written copy of the charges, affidavits and exhibits. If the Board finds sufficient evidence supporting the charge, the Board may suspend or expel the accused Director or member.
D. Any member suspended or expelled by the Board of Directors may appeal to the full membership of the club. Such appeal shall be made in writing to the Secretary who will notify the President. The President will call a special meeting of the club for the purpose of acting on the appeal. The Secretary shall give at least 15 days’ notice via email, social media and/or the club website to all members of the club in good standing stating the date, time, place, and reason for such special meeting. At said meeting, the Secretary will read the original charges, the supporting affidavits, will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Board of Directors at which the charges were heard, and action taken. A full hearing will be given to the accuser and the accused. A vote will be taken by ballot of the members in good standing present, and a two-thirds vote of those members present shall be required to reverse the action of the Board of Directors.
E. Any Director who observes a member and/or a guest committing a violation of range or safety rules may eject such member and guest immediately. Said ejection shall remain in full force and effect until acted upon by the Board of Directors. Said ejection shall constitute a suspension and trespass warning to the affected member and a trespass warning to the guest until acted upon by the Board of Directors.
F. Any member who observes a violation of range or safety rules must report the incident to a Director immediately.
ARTICLE IX – RANGE PROCEDURES AND RULES
Range and safety procedures and rules shall be promulgated by the Board of Directors. Said procedures and rules shall be published to the membership by email, social media and/or on the club website. Members are responsible for reading, understanding and complying with the published procedures and rules.
ARTICLE X – AMENDMENTS
Any proposed amendments to these bylaws may be introduced by any member of the club at any regular or special meeting called for the purpose. The proposed amendments must be acted upon by the club membership at a regular or special meeting called for the purpose, provided a copy of the proposed amendments has been sent to each member by email, social media and/or the club website at least 10 days prior to the meeting. A two-thirds vote of the members in good standing present will be necessary to pass the amendment.
These amended Bylaws were approved by vote of the membership October 3, 2022.